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This content has been automatically translated from Ukrainian.
What is an extract?
Imagine that a child's birth certificate is an original document that parents receive at the maternity hospital or at the registry office immediately after the registration of the birth. But sometimes there is a situation when:
- the certificate is lost or damaged,
- an additional copy is needed for another institution,
- or a document confirming the registration of birth from the State Register of Civil Status Acts (DRACS) is required.
That is when an extract from the State Register of Civil Status Acts of Citizens regarding the state registration of birth is issued. This is not a duplicate of the certificate, but an official extract that contains the same data as the certificate, but it has legal force for submission to official institutions.
How does an extract differ from a certificate?
The main difference is in the form of the document:
- Certificate – this is a strict accountability form with a coat of arms, colored, often laminated, with a signature and seal.
- Extract – this is an A4 sheet printed on ordinary paper, but it also has a signature, seal, and QR code (in modern format) – it can be verified online.
An extract is more often used in electronic document flow or when you do not want to risk the original certificate.
When is an extract needed: a few examples
- when submitting documents to court;
- for obtaining citizenship or a passport;
- when changing surname, first name, or patronymic;
- when processing documents abroad;
- in case of loss or damage of the certificate.
How to obtain an extract?
It’s quite simple. There are several ways:
- Through the CNAP – the most popular way. You come with your passport and write an application.
- Online through the "Diia" portal or "E-Baby" – if the child's birth is already registered in the electronic register.
- At the DRACS department where the birth was registered – or any other if the data is already in the register.
The processing time is usually 1-3 working days, although it can be faster.
How much does an extract cost?
As of now, the cost of an extract is about 60-100 hryvnias, depending on the method of obtaining and urgency. If you apply online – it may be free, especially for children's documents.
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